How to create personal folder in outlook 2007/2010

How to resolve outlook mailbox limit exceed issue?

 Commonly, if we are using OutLook 2007/2010 for manipulating our emails, it will gradually increasing the size of the server that stored our mails such as inbox,sent items, outbox etc.. If we are not care about this, outlook will throw error message like mailbox is full and cannot receive or send mail after this issue. To resolve this ‘mailbox limit full’ issue, we have to delete mails from server or archive it to the local drive.

To achieve this, Outlook providing an option to create personal folders in local disk and we can move mails from outlook server to this personal folder. Then mails are in our local disk and we can resolve the issue

Steps to create personal folder in the Outlook 2007/2010

 

• On the File menu, point to New, and then click Outlook Data File.

 

• To create a Microsoft Outlook Personal Folders file (.pst) that offers greater storage capacity for items and folders and supports multilingual Unicode (Unicode: A character encoding standard developed by the Unicode Consortium. By using more than one byte to represent each character, Unicode enables almost all of the written languages in the world to be represented by using a single character set.) data, click OK.

For compatibility with earlier versions of Outlook, under Types of storage, click Microsoft Outlook 97-2002 Personal Folders File (.pst), and then click OK.

• In the File name box, type a name for the file, and then click OK.

 

• In the Name box, type a display name for the .pst folder.

 

• Select any other options you want, and then click OK.

 

• Drag any item from your current folders to the new folder. Press CTRL while dragging to copy items instead of moving them.

 

 

 Password Protection for personal folder

If you are creating a .pst file, you can add a password of up to 15 characters.

Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don’t mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better.

It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect.

If you select the Save this password in your password list check box, make a note of the password in case you need to open the .pst on another computer. Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account.